New landlord inventory help

Signing:

- Create your PDF.

- In Adobe Acrobat Reader, select the Fill & Sign tool.

- Request E-signatures  (see attached screenshot)


This is what I do to save paper and ensure that the tenant has access to everything throughout the tenancy:

- PDF everything (I include the obvious ones i.e. Tenancy Agreement, Inventory, etc, plus downloaded PDFs of any appliance manuals, etc)

- Create a Google Drive folder (or whatever cloud storage you prefer)

- Set the sharing permissions on the folder so the tenant can read but not edit

- Send them the link (for extra points, shorten the link address for them with bit.ly, e.g https://bit.ly/flat12SW  where SW is the tenant's initials)

- Get confirmation from them by email that they are able to access the documents OK

- Put all updates into the folder (annual Gas Safety Check, Buildings Insurance, etc) as they become available and notify the tenant


Works OK for me

Do you create a declaration sheet? I've put a separate declaration and place to sign for each legal requirement e.g. gas cert, epc etc. Or do you just have one declaration for the entire folder?

At the start of the tenancy, when I put all the initial documents in the folder, I send the tenant an email listing all the documents present and ask them to confirm by email that they are able to access the documents OK.

Thereafter, when I add or update a document (gas safety, buildings insurance, etc), I send the tenant an email describing the change and ask them to confirm by email that they are able to access the document(s).

I keep the emails (to and from). IMO,this is sufficient to demonstrate that I did supply the document on a particular date.

Requiring the tenant to sign for each document places an unnecessary burden on them.