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New landlord inventory help

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Author Topic: New landlord inventory help  (Read 83 times)
Newbie
Posts: 2

I like property

« on: May 31, 2022, 10:57:10 AM »

Hi everyone, so I'm very new to being a landlord, and I'm very environment conscious! I want to do everything digitally so I'm not having to print off reams of paper. I'm using Openrent for signing the contract. I can't get my head around how I would do the inventory myself and get them to sign it on 'check in' day. With PDF? I would also like them to digitally sign for having received the 'how to rent' book, electric cert and the EPC. Can I do this on pdf? Is this legal? Anybody else do everything digitally? Please help! Thank you!
Full Member
Posts: 193

Landlord - always learning

« Reply #1 on: May 31, 2022, 11:48:24 AM »

Signing:

- Create your PDF.

- In Adobe Acrobat Reader, select the Fill & Sign tool.

- Request E-signatures  (see attached screenshot)


This is what I do to save paper and ensure that the tenant has access to everything throughout the tenancy:

- PDF everything (I include the obvious ones i.e. Tenancy Agreement, Inventory, etc, plus downloaded PDFs of any appliance manuals, etc)

- Create a Google Drive folder (or whatever cloud storage you prefer)

- Set the sharing permissions on the folder so the tenant can read but not edit

- Send them the link (for extra points, shorten the link address for them with bit.ly, e.g https://bit.ly/flat12SW  where SW is the tenant's initials)

- Get confirmation from them by email that they are able to access the documents OK

- Put all updates into the folder (annual Gas Safety Check, Buildings Insurance, etc) as they become available and notify the tenant


Works OK for me




« Last Edit: May 31, 2022, 11:50:13 AM by HandyMan »
Newbie
Posts: 2

I like property

« Reply #2 on: June 05, 2022, 12:10:43 PM »

Great, thank you so much for your reply. I think I have more idea now. Do you create a declaration sheet? I've put a separate declaration and place to sign for each legal requirement e.g. gas cert, epc etc. Or do you just have one declaration for the entire folder?
Full Member
Posts: 193

Landlord - always learning

« Reply #3 on: June 05, 2022, 12:31:27 PM »

Do you create a declaration sheet? I've put a separate declaration and place to sign for each legal requirement e.g. gas cert, epc etc. Or do you just have one declaration for the entire folder?

At the start of the tenancy, when I put all the initial documents in the folder, I send the tenant an email listing all the documents present and ask them to confirm by email that they are able to access the documents OK.

Thereafter, when I add or update a document (gas safety, buildings insurance, etc), I send the tenant an email describing the change and ask them to confirm by email that they are able to access the document(s).

I keep the emails (to and from). IMO,this is sufficient to demonstrate that I did supply the document on a particular date.

Requiring the tenant to sign for each document places an unnecessary burden on them.
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