UK Landlord Forum / Life

We have tenants moving in tomorrow. We have relied upon Open Rent for our tenancy agreement and credit checks referencing etc. As we have to take copies of passports, residency permits and bank statements do we need to provide any written information to our tenants for GDPR. We have joined ICO. If so what type cover do we need please. TIA

Aside from being a landlord i work in the IT industry and IMHO it is highly unlikely that the ICO would be interested in you anyway. Sure, the legislation is there to protect personal data but its also there to fine the big players for the significant avoidable data breaches. There will be countless unregistered private landlords out there, and I would be very surprised if they took any private landlord to court. Still, it is not expensive so provided that you stay registered and have sound processes around data retention etc then you should be fine.

I'm speaking there as an IT professional with a data security background and not as a landlord, so others may feel differently.

I provide a GDPR notice to my tenants at the start of every AST describing why and how I store their private data, whom I potentially share it with, the retention period, and when I dispose of it.

I added 1 page describing GDPR and my involvement, their involvement, roles, basises(!), rights, usage, storage... it took me ages to craft it... no-one has ever looked at or raised any comment. No-one gives a crap. Just like the EPCs that I robotically serve at every viewing... no-one reads them... no-one cares...